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G5 UNDP – Finance Assistant

Job Title: G5 UNDP – Finance Assistant
Contract Type: Permanent
Location: Selangor
Industry:
Salary: RM 4,500 – RM 5,500
Contact Name: Ivan Chow
Contact Email: ivan.chow@ellwoodconsulting.com.my
Job Published: April 17, 2020 12:33

Job Description

About our client

UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP established the Global Shared Services Unit (GSSU) to serve UNDP’s network of offices (covering 166 countries around the world) in the provision of financial and accounting services.

As part of their growth expansion, they are looking to hire finance executives for their shared services based in Cyberjaya.

 

About the role

Responsible for supporting the work assigned to the Finance sub-unit depending on management needs and workload evolutions. Under the guidance and direct supervision of the Finance Analyst/Associate, the Finance Assistant is responsible to perform any of the financial functions listed below, including but not limited to:

  • Payable Services.

  • Revenue Services & Contribution Management Services.

  • General Accounting Services.

  • Project Accounting Services.

 

Your responsibilities (based on teams assigned):

  • Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

  • Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

    • Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.

    • Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Finance in consultation with the direct supervisor and office management.

    • Ensures financial records are compliance with SOPs, IPSAS and other UNDP Financial Rules and Regulations.

  • Provides accounting and finance support to Country Offices (COs) and performs Global Payroll functions focusing on achievement of the following results:

    • Proper review/validation of the supporting documents for payments and financial reports for NEX projects, preparation of all types of vouchers, pay cycle and payments execution.

    • Timely execution of pay cycle run and validation of payment data.

    • Timely review and approval of vouchers (Approver Level 1).

    • Approval of vendors in Atlas.

    • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

    • Timely follow up with COs on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

    • Maintenance of the Accounts Receivables for COs and ensures that deposits are created and applied on timely manner, and in accordance with guidelines, rules and regulations.

    • Timely and accurate preparation of bank reconciliations in accordance with guidelines, rules and regulations.

    • Performs Payroll Administrator functions, which includes the recording of one time/recurring earnings and deductions, proper validation of payroll results for a timely disbursement of salaries as per the monthly payroll calendar.

    • Performs timely travel and expense reconciliation.

    • Ensures proper adherence to Service Level Agreement (SLAs) contribute to the evolution of services proposed by GSSU and the establishment of a continuous improvement environment. Able to analyze discrepancies, report and bring to Management’s attention on deviation from Service Agreements.

    • Assist in functions relating Procure-to-Pay lifecycle.

    • Perform accounting tasks such as record invoice, analyzes account payable and monitoring late payments, managing payment batches.

    • Analyze payable accounts and monitor aging of invoices, payment on hold and unpaid vouchers.

    • Ensure proper record of Value Added Tax (VAT).

    • Assist in the recording of general accounting transactions which include fixed assets, inventory, investment accounting, Inter-UN Agency transactions, common shared services adjustments, B2B and cash management.

    • Assist with analyzing of accounts and preparation of reconciliations against sub-ledgers with correct Chart of Account (COA) combinations, report aging balances, taking appropriate actions and tracking pending items.

    • Assist with attending assets transactions related to basic add, assets transfer or disposal, leasehold improvement, intangibles or reclassification of fixed assets transactions.

    • Assist in the implementation of accounting, closing calendars, audit requirements and quarterly, bi-annual and year-end certifications.

    • Assist in performing relevant GL accounts reconciliation.

    • Process revenue accounting and treasury transactions.

    • Examine and record transactions received in bank accounts.

    • Analyze queries relating to revenue and treasury and provide support to UNDP offices worldwide in these areas.

    • Assist in performing relevant revenue and balance sheet GL accounts reconciliation.

 

You will have 

  • Minimum 5 years of relevant experience with Secondary Education or 2 years with Bachelor’s degree in accounting and/or financial management, preferably in an international setting.

  • Knowledge of IPSAS and/or IFRS is required.

  • Must have certificate in Accountancy/Finance or any other professional certificate (ACCA, CPA, ICAEW, etc...)

  • Fluent in English. Knowledge of any other UN languages (French/ Spanish/ Arabic/ Russian/ Mandarin) is a plus.

  • Willing to work in Cyberjaya.