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UNDP NOB Finance Analyst

Job Title: UNDP NOB Finance Analyst
Contract Type: Permanent
Location: Cyberjaya
Industry:
Salary: RM9,000 - RM11,000
Contact Name: Maheswary Kandasamy
Contact Email: maheswary.kandasamy@ellwoodconsulting.com.my
Job Published: September 21, 2020 14:31

Job Description

About the client

In May 2019, The United Nations Development Programme (UNDP) approved the expansion of services of its Global Shared Services Unit (GSSU). With offices in Copenhagen, Kuala Lumpur and Istanbul, the GSSU services over 180 countries, 40,000 personnel and more than 40 other UN Agencies and Organizations. Through its functional lines, GSSU ensures high quality and timely delivery of human resources, financial and procurement services as well as information and innovative tools to its various clients and stakeholders. 

The GSSU within the UNDP Bureau for Management Services (BMS) supports all UNDP offices and units with the provision of transactional services. This includes a core set of transactions in Finance and HR that are already being handled by the GSSU in Kuala Lumpur. The main objective for the clustering of shared services is to ease the provision of support services, thereby enabling Country Offices to focus its core purpose of supporting national development programmes. The GSSU is led by the Deputy Director of BMS. The Management Committee (MC), comprised of the BMS Director and Deputy Director, the Chief Financial Officer, and the Director of the Office of Human Resources, provides overall direction and guidance to the GSSU and reviews reports on the status and performance of transaction service centers. It also provides oversight for the transitional process, including new functions moving into the GSSU. Operational Level Agreements (OLAs) will be instituted for internal performance agreements with OFRM.

 

About the role

The Finance Analyst monitors the timely and accurate recording of general accounting transactions to the General Ledger (fixed assets, inter-funds, cash, investments, bank reconciliations and others). The incumbent also provides inputs to the preparation of corporate reports and financial schedules to support the corporate financial statements (interim financial and annual) as well as audit requests.

The Finance Analyst is responsible for the management and implementation of the financial functions listed below, including but not limited to:

  • Payable Services

  • Revenue Services & Contribution Management Services General Accounting Services

  • Project Accounting Services

 

The incumbent will ensure teamwork happens in accordance with Service Agreements, will support staff accordingly, and will have a transparent and open communication with GSSU clients and report any deviation to the Services Agreement so that corrective actions can be taken in time.

 

The incumbent will regularly improve work processes in a continuous improvement culture. The Finance Analyst reports to the Finance Specialist. In addition to the responsibilities, the incumbent will also be required to support the work of other teams in all sub-units within the Finance Stream.

The Finance Analyst reports directly to the Sub-Unit Head within the Finance Stream.

 

Your responsibilities

Under the guidance and direct supervision of the Heads of the Sub-Units, the Finance Analyst performs the following functions in line with the Standard Operating Procedures, UNDP Financial Rules and Regulations and IPSAS standards.

  • Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the full compliance of financial

  • Activities, financial recording/reporting systems and audit follow-ups with UN/UNDP rules, regulations, policies and strategies.

  • Manages the budgets, project financial closure, project transactions and organizes an optimal cost-recovery system focusing on achievement of financial resources management through planning, guiding, controlling of the resources.

  • Ensures proper control of accounts which includes the detailed elaboration of expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.

  • Ensure timely review and approval of accounting transactions, including application of income processed and validated through adequate controls; formulates SOPs for these processes.

  • Manages the team in an adequate manner, in respect of UNDP principles, and to maintain the excellence of the GSSC. Propose process and system re-engineering to Finance Specialist and ensure a Continuous Progress Initiatives/work plan is implemented to adapt to the evolution of the organization and provides yearly improvements.

  • Communicates clearly and openly with the Finance Management Teams and with GSSC clients, based on facts. Ensure client priorities and constraints are well understood and ensures also that client understand and are aware of GSSC constraints.

 

Core Competencies

  • Innovation - Ability to make new and useful ideas work.

  • Leadership - Ability to persuade others to follow.

  • People Management - Ability to improve performance and satisfaction.

  • Communication - Ability to listen, adapt, persuade and transform.

  • Delivery - Ability to get things done while exercising good judgement.

 

Technical/Functional

  • Treasury Management - Ability to manage organization's holdings with the ultimate goal of maximizing liquidity and mitigating risk.

  • Audit - Ability to examine and verify accounts and records.

  • Accounting (General) - Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations.

  • Contributions Management - Ability to receive, record, report and manage contributions.

  • Operational Efficiency - Ability to identify and execute opportunities to improve operational efficiency.

  • Problem Solving - Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions.

 

You will have

  • University Master in Finance or Accounting desirable or Professional Accounting Qualification i.e. ACCA/CPA/etc.

  • Minimum 2 years of relevant experience in financial accounting.

  • Experience in managing and supporting external clients.

  • Recent experience in supervising teams.

  • Experience in the usage of computers and MS Office packages. Advanced knowledge of spreadsheet and database packages.

  • Experience of IPSAS and/or IFRS is required for external candidates.