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Senior Specialist - Employee Lifecycle (China Market)

Job Title: Senior Specialist - Employee Lifecycle (China Market)
Contract Type: Permanent
Location: Selangor
Industry:
Salary: RM7,000 – RM8,000
Contact Name: Maheswary Kandasamy
Contact Email: maheswary.kandasamy@ellwoodconsulting.com.my
Job Published: January 15, 2020 09:54

Job Description

About our client

Our client is one of established Shared Services in Pharma industry.

 

About the role

HR lifecycle support team “ELM”, which stands for Employee Lifecycle Management. The ELM team provides customer service and advisory support to HR and business partners on global HR systems and processes and ensuring end-to-end process completion in line with customer focused principles to ensure the People Practices work for the business.

As an ELM Senior Specialist, you are responsible for executing HR system data maintenance and administrative activities in a timely and accurate manner in support of HR business processes (in the area of recruiting, onboarding, employee movement/changes, terminations, compensation, performance, etc.).  

You are also contributing to the continuous improvement of the HR Support Solutions delivery through analysis of the interactions and collaboration with other HR functions within and outside of HR Support Solutions. You need a broad understanding across global HR processes and tools, as well as local and global downstream impacts on payroll, time, benefits, finance, procurement, IT, etc. This is coupled with strong customer focus, communication skills and solution orientation.

 

Your responsibilities

Service Delivery

  • Execute system data maintenance and administrative activities in support of HR business processes (e.g. Attract To Onboard, Redeploy To Retire, Assess To Reward).

  • Provide customer service on HR related activities, such as inquiry resolution, request management, and troubleshooting.

  • Supports Global HR Centers of Excellence in system maintenance activities.

  • Advise HR and business partners on global HR systems and processes, and support the embedding of the new ways of working.

  • Actively participate in the development and implementation of continuous improvement initiatives.

  • Provide guidance and advisory to first level support teams.

  • Be up to date on processes, own the knowledge development on processes, and contribute to the update of relevant documentations (SWIs, SOP, GWIs).

  • HR and Servicing tool as well as process superuser activities, such as community participation, info sharing, issue escalation and training delivery.

  • Update SWIs and local SOP documentation.

  • Participating and partially leading project activities as required.

  • Display high integrity on the job and comply with the guidelines, including data privacy rules and regulations.

  • Escalation management.

  • Behave as role model to team members, showing positive and flexible attitude.

  • Coach and train newcomers.

  • Support quality control processes and improvement initiatives arising out of them.

  • Ensure consistent and reliable service delivery for customers serviced.

  • Implement processes and initiatives to ensure continuous improvement as well as service enhancement.

  • Align service delivery and quality with overarching objectives of the global HR Support Solutions organization. Manage service quality expectations and address customer concerns.

  • Ensure end to end ownership of resolution.

  • Ensure operations according to defined KPIs and SLAs.

  • Ensure regulatory compliance in line with the countries, customers, and regulations.

  • Develop and manage key stakeholder relationships and communications to partner in a proactive and customer outcomes focused way.

 

Cross-Functional Collaboration

  • Build relationships with HR colleagues within the HR Support Solutions organization as well as with customers to ensure ongoing service delivery effectiveness.

  • Collaborate with peers within region and globally to ensure the HR Support Solutions network provides consistent and effective services to our customers.

  • Achieve our HR Support Solutions vision by driving global consistency through collaboration. 

 

Outputs & Deliverables

  • Continuous contribution to the improvement of the performance of the Shared Service Centre.

  • Reaching high customer satisfaction through consistent, high quality delivery and application of customer care principles (measured by defined stakeholder feedback).

  • Provide feedback, coaching and advice for contacts in both HR and the business (measured by defined stakeholder feedback).

 
 

You will have

  • Experience in a shared service center, preferably in an HR services environment. 

  • HR generalist know-how.

  • Proven track record of being able to deliver in a matrix organization.

  • Ability to work independently in a fast-paced environment and to handle multiple, competing priorities.

  • Ability to thrive in an ambiguous environment.

  • Ability to navigate complex HR data structure.

  • Ability to work in a fast-paced and changing environment.

 

Core capabilities include:

  • Living customer centricity through your day-to-day interactions (incl. needs anticipation, cultural awareness, managing one’s response).

  • Demonstrating end-to-end accountability (incl. big picture and impact understanding, engaging others to ensure a successful outcome).

  • Demonstrating problem-solving (incl. active listening, critical thinking, process improvements).

  • Having a growth mindset (incl. taking risks and experimenting, seeking new learning opportunities, asking and giving feedback).

 

Further requirements:

  • We are seeing an individual with a degree and 2-5  years of related experience in an HR area and/or working experience in a team and service delivery or customer care environment.

  • Experienced and efficient handling of standard IT-applications, preferably Google suite.

  • Knowledge of Workday HR Processes.

  • You bring the following qualifications: University degree, HR preferred.

  • Strong communication skills in English (written and spoken) are essential. Mandarin or additional languages are a plus. 

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