Senior Specialist, AskHR (China Market)

Job Title: Senior Specialist, AskHR (China Market)
Contract Type: Permanent
Location: Kuala Lumpur
Salary: RM7,000 – RM8,000
Contact Name: Maheswary Kandasamy
Contact Email:
Job Published: January 15, 2020 09:49

Job Description

About our client

Our client is one of established Shared Services in Pharma industry.


About the role

AskHR is the first point of contact for all HR-related enquiries and services for all people (employees, candidates, contingents, retirees, managers, HR colleagues, etc). The team that works very closely together supporting one of the regions (Americas, APAC or EMEA).  A high degree of flexibility and proactivity is expected. AskHR is within the HR Support Solutions organization. HR Support Solutions turns decisions into action and provides employees, senior managers and other stakeholders (such as HR colleagues and authorities) with all required HR services – on time and to the agreed standard of quality.


Your responsibilities

Service Delivery

  • Provide insight, support and explanation on HR system and administrative activities in support of HR business processes (e.g. Attract To Onboard, Redeploy To Retire, Assess To Reward).

  • Deliver Service by use of all available channels (Chat, Ticketing System, Phone calls).

  • Provide customer service on HR related activities, such as inquiry resolution, request management, and troubleshooting.

  • Supports Global HR Centers of Excellence with feedback of business usage of HR processes, pain points and knowledge gaps.

  • Actively participate in the development and implementation of continuous improvement initiatives.

  • Participating and partially leading project activities as required.

  • Display high integrity on the job and comply with the company’s guidelines.

  • Embed customer care principles into daily activities.

  • Comply with data privacy rules and regulations.

  • Manage and communicate to stakeholders and customers, including escalation management.

  • Ensure consistent and reliable service delivery for customers serviced.

  • Implement processes and initiatives to ensure continuous improvement as well as service enhancement.

  • Align service delivery and quality with overarching objectives of the global HR Support Solutions organization. Manage service quality expectations and address customer concerns.

  • Ensure end to end ownership of resolution.

  • Ensure operations according to defined KPIs and SLAs.

  • Ensure regulatory compliance in line with the countries, customers, and regulations.

  • Develop and manage key stakeholder relationships and communications to partner in a proactive and customer outcomes focused way.

  • Behave as role model to team members, showing positive and flexible attitude.

  • Coach and train newcomers.

  • Support quality control processes and improvement initiatives arising out of them.


Cross-Functional Collaboration

  • Build relationships with HR colleagues within the HR Support Solutions organization as well as with customers to ensure ongoing service delivery effectiveness.

  • Collaborate with peers within region and globally to ensure the HR Support Solutions network provides consistent and effective services to our customers.

  • Achieve our HR Support Solutions vision by driving global consistency through collaboration. 

  • Onboarding and coaching of new colleagues (e.g. Junior Specialists AskHR).


Outputs & Deliverables

  • Execution of the day-to-day activities by delivering on performance metrics and KPIs according to the agreed service level in human resources field, and in compliance with the relevant organization’s standards, procedures and legal constraints.

  • Continuous contribution to the improvement of the performance of the Shared Service Centre (no of initiatives and impact of them).

  • Reaching high customer satisfaction through consistent, high quality delivery and application of customer care principles (measured by defined stakeholder feedback).

  • Provide feedback, coaching and advice for contacts in both HR and the business (measured by defined stakeholder feedback).


You will have

  • Experience in a shared service center, preferably in an HR services environment. 

  • HR generalist know-how.

  • Proven track record of being able to deliver in a matrix organization.

  • Ability to work independently in a fast-paced environment and to handle multiple, competing priorities.

  • Ability to thrive in an ambiguous and multicultural environment working across borders. 

  • Experience effectively working in a matrix organisation across geographies and divisions. 

  • Ability to navigate complex HR data structure.

  • Ability to work in a fast-paced and changing environment.


Core capabilities include:

  • Living customer centricity through your day-to-day interactions (incl. needs anticipation, cultural awareness, managing one’s response).

  • Demonstrating end-to-end accountability (incl. big picture and impact understanding, engaging others to ensure a successful outcome).

  • Demonstrating problem-solving (incl. active listening, critical thinking, process improvements).

  • Having a growth mindset (incl. taking risks and experimenting, seeking new learning opportunities, asking and giving feedback).


Further requirements:

  • We are seeking an individual with a degree and 2-5 years of related experience in an HR area and/or working experience in a team and service delivery or customer care environment. 

  • Experienced and efficient handling of standard IT-applications, preferably Google suite

  • Knowledge of Workday HR Processes.

  • Strong communication skills in English (written and spoken) are essential. Mandarin or additional languages are a plus.