Manager, Company Secretarial

Job Title: Manager, Company Secretarial
Contract Type: Permanent
Location: Selangor
Salary: RM10,000 - RM15,000
Contact Name: Christine Ow Yong Hwei Chen
Contact Email:
Job Published: February 09, 2018 16:24

Job Description

About the client

A multiple award winning integrated developer based in Malaysia and involved in property development, property investment & asset management, hospitality and leisure. On the back of a successful 45-year track record of developing sustainable communities, built 23 active townships/developments with a global reach that encompasses assets and operations across the Asia Pacific region and the United Kingdom.


About the role 

Primarily responsible to assist and support the Company Secretary in providing effective and efficient secretarial services to the company


Your responsibilities

  • Assist Company Secretary in ensuring compliance with internal and external requirements which includes the following:

    • Oversee secretarial related matters.

    • Monitor compliance of the relevant laws and regulations by the department and all subsidiary companies at all time.

    • Coordinate the confirmation process for the department and the legal entities under the department purview.

    • Maintain accurate statutory records and submit filings to the relevant authorities in a timely manner.

    • Ensure timely and accurate drafting of resolutions and statutory forms.

    • Ensure timely and accurate drafting of announcements to Bursa Malaysia.

    • Ensure timely and accurate drafting of Minutes of Board meetings/Board Committee Meetings and other Committee/Taskforce meetings.

    • Prepare timely and accurate documents for corporate exercises such as Joint Venture, Acquisitions and Disposal of Assets, Members’ Voluntary Liquidation, etc.

    • Draft agenda and matters arising and coordinate matters relating to meetings.

    • Ensure the arrangement and coordination of meetings including refreshments are of good standards and ensuring smooth meeting proceedings.

    • Perform any other matters as may be instructed by the Company Secretary, Chairman/Board of Directors and Managing Director.

  • Assist Company Secretary in attending to internal/external customers:

    • Provide advice and secretarial services to internal and external parties on compliance of regulatory requirements and governance issues.

    • Provide accurate documents as requested by external parties in a timely manner. This includes Certified True copies of statutory records.

    • Provide prompt assistance and appropriate advice to the Board of Directors and Managing Director.

    • Organise and liaise with the relevant parties for in-house and offsite meetings.

  • Manage the cost of the secretarial function by operating within the departmental budget.


You will have

  • Diploma or Degree holder in Business Management/ Business Management/ Law.

  • Possess an Institute of Chartered Secretaries and Administrators (ICSA) qualification.

  • At least 8 years of experience in corporate secretariat for public listing companies.

  • In-depth knowledge in statutory requirements (such as Companies Act 2016, Financial Services Act 2013, Main Market Listing Requirements etc.).

  • Strong stakeholder management skills to communicate and build relationships with stakeholders such as Board of Directors, Board Committees and Head of Departments.

  • Good written and verbal English communication skills.

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