G6 UNDP - Procurement Associate

Job Title: G6 UNDP - Procurement Associate
Contract Type: Permanent
Location: Selangor
Salary: RM5,000 - RM7,000
Contact Name: Ivan Chow
Contact Email:
Job Published: January 08, 2020 17:26

Job Description

About our client

United Nation Development Programme (UNDP), a Global NGO based in New York advocating human rights and development by connecting countries and organization together. In 2012, UNDP established the Global Shared Services Unit (GSSU) based in Cyberjaya to serve UNDP’s network of offices (covering 166 countries around the world).


About the role

To ensures execution of transparent and efficient procurement services and processes in the Procurement Service Hub. You will be involved in ensuring sourcing strategy are implemented and to prepare and manage contracts with vendors around the world.


Your responsibilities

  • Full compliance of procurement activities with company rules, regulations, policies and strategies; implementation of the effective internal control.

  • Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

  • Preparation of procurement plans for PSH and clients’ projects and monitoring of their implementation.

  • Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with company rules and regulations.

  • Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas.

  • Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.

  • Presentation of reports on procurement where required.

  • Preparation of cost-recovery bills in Atlas for the procurement services to other Agencies.


You will have

  • Min 3 years working experience with Bachelors Degree of progressively responsible procurement/ administrative experience is required at the national or international level.

  • Procurement Certification/Accreditation by a recognized professional body is an advantage

  • Proficient in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web-based management systems.

  • Knowledge of ERP (Enterprise Resource Planning) software;

  • Extensive experience in complex and high-volume procurement of goods/services

  • Excellent writing and oral English skills are required. Working knowledge of French, Spanish or Arabic is an asset

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