Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: Kuala Lumpur
Salary: RM5,000 - RM7,000
Contact Name: Christine Ow Yong
Contact Email:
Job Published: April 19, 2019 19:02

Job Description

About our client

A well-known Malaysia based firm, an investment holding company.


About the role

Responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented. Despite the name, the role is not clerical or secretarial.


Your responsibilities

An Officer of the company and advisor to the Boar

  • He or she is familiar with the provisions of the Memorandum and Articles of Association of the company.

  • He or she is well versed in the compliance of numerous statutory and regulatory bodies.

  • He or she is responsible to ensure correct procedures are followed and remains compliant with the Company’s Memorandum and Articles of Association (M&A) and the Companies Act.

Compliance with Statutory Requirements and Advisory

  • The Company Secretary has the responsibility to ensure the company is compliant with legislation as in Companies Act.

  • He or she acts as the official liaison party for the company to communicate, prepare, and submit Statutory Returns with the Suruhanjaya Syarikat Malaysia (SSM).

  • He or she must ensure that any alteration in the company’s statutory information will be lodged with the registrar of Companies together with the duly completed [relevant prescribed] documents in a timely manner.

  • The Company Secretary should advise the board of directors of the relevant dates for holding the company’s annual general meeting.

Preparation of Board Meetings

  • The Company Secretary is required to attend any of the board meetings and provide general advice on matters relating to company secretarial matters when required.

  • The Company Secretary is a link between shareholders and the company. In other words, he or she will send out notices (circular resolutions) and liaise with shareholders regarding any shareholder meetings and the Annual General Meeting (AGM) or Extraordinary General Meeting (EGM).

Filing annual returns

  • A Company Secretary is also responsible for the completion and timely submission of the company’s annual return and full accounts by the statutory deadline.

Custody of the company seal

  • He or she is responsible to ensure the safe custody of company seal.

Primary point of contact

  • The Company Secretary is the primary point of contact for institutional and other shareholders, especially with regard to matters of Corporate Governance.

  • In addition to all the responsibilities, the Company Secretary is also a key member of the company in the implementation of corporate acquisitions, disposals and mergers, while protecting the company’s interests by ensuring the effectiveness of all documentation, ensuring due diligence disclosures, enabling proper commercial evaluation prior to completion of a transaction; ensuring timely execution of documentation etc.


You will have

  • At least 5 year(s) of working experience as Licensed company secretary/Member of MAICSA and LEGAL experience or qualification.

  • Required languages(s): English, Bahasa Malaysia.

  • Demonstrated skill with Microsoft Office applications (Excel, Power Point, Word, etc.).

  • Excellent organization, problem solving and communication skills.

  • Good working attitude and willingness to learn.